Effective daily work practices are one of the foundations of business success. This also applies to the tourism industry – a well-designed hotel organizer is essential for monitoring the reservation calendar and occupancy, as well as for keeping track of financial settlements. This applies to paper versions, as modern, specialized software offers several orders of magnitude more capabilities than traditional management tools. Furthermore, IT solutions are more durable, secure, and profitable.
Yes, annual license hotel program A real one—like NFHotel, designed and systematically expanded by a fully Polish manufacturer—requires several times more investment than a paper hotel organizer... but the investment pays off quickly. And with a considerable return. The claim that, thanks to a computerized system, rooms in an accommodation practically sell themselves has much more to do with hitting the mark than typical marketing exaggeration. This incredibly effective work is largely accomplished by fully automating online sales channels. And yet, all hoteliers are well aware that active online presence is essential today. With a hotel organizer, this can be radically improved.
Booking non-stop
This is precisely the principle behind online bookings for websites and collaborations with major travel portals: from the Polish e-holiday to the global market divider and ruler, booking.com (or at least that's the situation at the turn of 2017 and 2018). Paradoxically, it's the intermediaries that charge the highest commissions that maximize revenue. It's all about the number of unique users visiting the website. And what does the hotel planner have to do with this? Even the incredibly delicate matter of organizing all these reservations from very different sources so they don't start to overlap. The answer is: a channel manager, constantly changing the availability of all rooms according to the incoming sessions. And if someone really wants to manage on their own, they can use booking engine'u. In short: a useful self-service point for tourists to place on your own website.
System for staff and management positions
However, in a hotel organizer, sales support is just one of a wide range of useful functionalities. At least as important are modules, perhaps smaller, but used daily by people working in a variety of positions. Something as mundane as sending emails to customers—essential for sending booking confirmations, vouchers, thanks, and also occasional wishes - can take a few seconds. And yet, you usually have to spend a good few minutes filling out templates, or sending messages in the style "to everyone, so to no one." Meanwhile, the NFHotel hotel organizer can automatically generate a personalized email based on the data entered into the system. Or the section for cleaning people, showing daily which rooms require attention. It only takes a single step to implement housekeeping rules: before guests arrive, after departure, other tasks in rooms that have been vacant for some time, etc. A tidy room can simply be marked (e.g., on your phone) so that the reception desk knows when to admit guests arriving a few hours before check-in.
Financial supervision with an interactive hotel organizer
Another practical aspect is the broadly understood settlements. In line with the life principle that reliable verification is the foundation of building trust. At NFHotel, the person managing the entire tourism business has a few useful tabs to constantly monitor cash flow. All additions, edits, and deletions of reservations, as well as the amounts and types of payments, leave a trace in the hotel organizer. A trace of who and when, so if something disturbing happens, you immediately know who to expect appropriate explanations from. NFHotel also has export of VAT invoices to the standard control file format, for importing into your accounting program. This will significantly simplify the process of sending JPK to the tax office.
Hotel Organizer is a program that brings tangible benefits and positive changes in a wide variety of areas. NFHotel, on the other hand, stands out for its number of available functionalities and systematic expansion of the system. This makes the decision exceptionally easy to make.