Booking engine

Increase direct sales through a maintenance-free online booking engine.

Start

Mobility

The booking module is fully responsive - it adapts to all devices.

Apartment cleaning/preparation fees

You may be charged a cleaning/preparation fee when booking your apartment.

Sales via Facebook

You can connect the booking engine to the 'Book' button on your Facebook page.

Installation on every website

You can place our module on any page, on any CMS.

Color matching

You can adjust the module to the colors of your website.

Online payments

The reservation is completed by selecting a payment method. One option is instant bank transfers, which NFHotel automatically processes.

Email/SMS notifications

After booking, guests will receive a confirmation email and a summary of their reservation in their native language. Optionally, they will also receive a text message.

Restrictions / limitations

You can apply any restrictions to your reservation via the website: minimum stay, stays, no departures or arrivals on specific days.

Price list options

Our pricing can accommodate virtually any model. Seasons, percentage surcharges, discounts, per-site pricing different from OTA pricing, and much more.

Purchase of accessories

During the booking process, you can provide the option to purchase additional services, e.g. flowers or champagne as a welcome gift.

Share on Facebook

With two clicks you can share a link to the selected date in the booking engine on Facebook to increase sales.

Package sales

The booking engine supports the sale of stay packages and package tours. Additionally, packages can be combined with other stays.

Channel manager

Automatic support for the most important OTA booking portals.

Start

Booking.com

Direct connection to the most important booking portal.

Expedia Group

Connection to the entire Expedia group, which includes: Hotels.com, Trivago, HomeAway, Lastminute.com and several others.

Airbnb

Fast API connection to the leading portal for booking apartments, houses, villas and hotels.

Noclegi.pl

Integration with a relatively high-ranking OTA portal.

Fast API connections

NFHotel's cloud-based location and high-quality code guarantee the best connection times on the market.

Locks

Quickly placing a block on your schedule will automatically block all booking portals.

Automatic availability

Adding, deleting, transferring reservations - automatically updates and sends availability to OTA booking portals.

Restrictions / limitations

You can apply any restrictions to your reservation via the website: minimum stay, stays, no departures or arrivals on specific days.

Price list options

Our pricing can accommodate virtually any model. Seasons, percentage surcharges, discounts, per-site pricing different from OTA pricing, and much more.

Sharing some resources

You can make all or just some of your rooms available to individual booking portals.

Booking Source

In every NFHotel location, the source of a given reservation is visible.

Pricing plans

You can have a single price list for all channels or separate pricing for each. NFHotel supports multiple pricing plans.

Price/restriction change per day

You can change any parameters for individual days and instantly send changes to OTA booking portals.

Many hotel IDs

Connecting any number of objects from multiple locations within a single PMS account.

Notifications

You will learn about each reservation, its modification or cancellation via e-mail and text message notifications.

Reports

Each reservation is tagged and allows for reporting of OTA performance.

Comments from OTA

In NFHotel you see comments that were added during the booking.

Reservation calendar

An essential tool for any hotel. Online reservation schedule.

Start

Responsive

NFHotel adapts to the screen it's displayed on. This allows you to use the system on any device.

Drag-drop

To move a reservation to another room, simply hold it down and drag it to a free room.

Collapsible menu

To view a larger area of the schedule, you can hide the side menu with one click.

Additional room names

Each room can be assigned an additional name that will be displayed in its list.

Room descriptions

Rooms can have their own descriptions – just hover over the room to display an additional description.

Room filtering

To make it easier to find a room in a given standard or group, simply filter the list.

Configurable schedule view

The width, height of the schedule cells and other parameters can be individually configured.

Marking holidays

It is worth marking all holidays and other important dates on the schedule.

Day and room illumination

Moving the cursor over the schedule highlights the day and room, making it easier to select dates for your reservation.

Switching between dates

Just one click is enough to go to the appropriate month on the schedule.

Spare rooms

Spare rooms are useful for back-up reservations and to organize your schedule.

Reminder

Moving the cursor over the schedule highlights the day and room, making it easier to select dates for your reservation.

Locks

Reservation blockages due to renovation and cleaning are visualized on the schedule.

Room grouping

Rooms can be displayed by floor, or apartments by location.

Status bar

At a glance, you can see where the arrival/departure times are, whether the room is cleaned, and whether a guest is in the property.

A cloud with shortened info

When you hover over the booking bar, you will see the most important information without opening the booking window.

Jump to date

Just click on the selected month to display the calendar for that period.

Calendar in PDF

You can print the calendar thanks to the available PDF.

Summary of the day

When you hover over individual days, you will see how many arrivals/departures, cleaning, and meals there are.

Booking Source

The reservations bar displays an icon of the OTA portal from which the reservation originated. You can immediately see whether the reservation was made through the front desk or from Booking.com, Airbnb, Expedia, etc.

Reservation filters

Create your own filter templates to quickly customize your calendar view to your needs.

Room reservation lock

Block the possibility of transferring a reservation to another room so that guests can have rooms close to each other, or your regular customer can get their favorite room.

Reservation window

All booking information in one place.

Start

Send to channel manager

Adding, deleting, transferring reservations - automatically updates and sends availability to OTA booking portals.

Calculating the amount to be paid

When adding a reservation, NFHotel will calculate the full amount to be paid.

Makings

When creating a reservation, the deposit amount is calculated, but you can change it at any time.

Time to pay the deposit

Creating a reservation sets the time for paying the deposit, which can be quickly modified if necessary.

Food

Meals will be added automatically, depending on the rate plan you choose. Optional meals can be added manually.

Payments for apartment cleaning

For apartments, the system will calculate the amount for cleaning/preparation and add it to the booking value.

E-mail and text message confirmations

Ready-made responsive email confirmations with full booking information.

History of sent messages

The content of sent emails is saved so that we have a full history attached to the reservation.

Comments

You can add comments to your reservation. Comments from other booking portals are also visible here.

Flexible prices

You can apply a price per room or per person, or you can set a price for the entire stay.

Check-in

The guest card contains all the fields necessary to check a guest in. You can check in each person in the room individually, or just the person making the reservation.

GDPR Consents

In the customer card, indicate consent to: data processing, commercial information, profiling, marketing activities.

Sales of additional services

Through the built-in store you can sell any additional services for your reservation.

Notifications about customer name days and birthdays

Turn on a daily task to display a reminder to, for example, prepare a surprise for a client on their birthday.

Champagne, flowers for the room

Reminders to prepare flowers and champagne in the room for welcome.

Change history

All changes are logged, so you can accurately track the history of your booking activity.

Easy transfer of reservations

To transfer your reservation to another room, simply select a different room and click save. The same applies to changing the booking date.

Booking Source

Each reservation has a source of its creation, e.g. receptionist, website, OTA booking portal.

Reservation status

We are waiting for a guest, the guest has checked in, the guest has left the hotel.

Fast settlement

Settlement takes just a few clicks. Each deposit is marked: who made it, when, and why.

Online payments

NFHotel is integrated with instant online payments. The system automatically records such payments and sends confirmation of receipt via email and text message.

Invoices

Here, you can issue invoices: VAT, advance payments, final invoices, duplicates, corrections, and proforma invoices. You can send the invoice to your client via email and generate a JPK file for accounting.

Prints

Registration cards, signable regulations, and any other forms needed for reservations. One click generates a PDF for printing or sending via email.

Data from OTA

The booking window provides detailed information from OTA booking channels. You don't need to log in to the portals to learn more.

Tasks

The task manager allows you to add tasks related to a reservation or its participants. To be completed on a specific day, by a specific person.

Local tax

If your property charges a local/resort/climate fee from guests, NFHotel will automatically calculate its value and add it to the reservation.

Card coding

The guest can automatically code their room key at check-in. We also support coded locks, which NFHotel can send via email or text message.

Splitting payments

Added payments and deposits can be divided or transferred to other reservations at any time.

Customer arrival time

You can add the guest's estimated arrival time. If the guest has indicated this on the OTA portal, you'll also see it in NFHotel.

Group reservations

Quick work on group resources.

Start

Searching for available rooms

NFHotel will search for available rooms that will accommodate the specified number of people in the rooms.

Various dates

The group may arrive on different dates, e.g. some rooms leave on May 10, the rest on May 12.

Change of dates

You can move your group to another available date at any time.

Filtration

When searching for suitable rooms, you can filter them, e.g.: rooms on a given floor/wing, rooms in a given standard.

Comments

For group bookings you can add comments with important information.

Summary of people, rooms

The group booking window contains a summary of the number of people and rooms in the group.

Notifications via email, text message

Ready-to-send notifications with any information and summaries regarding group bookings.

Availability update

All group operations update availability in bulk on OTA booking portals.

Disconnecting from a group

If necessary, you can disconnect a room from the group or completely delete the selected reservation.

Group designation on the schedule

Reservations belonging to a group are marked on the schedule with an additional bar in the appropriate color.

Prints

Group card, summary, regulations and any other forms containing group booking details.

Financial Summary

In the group booking you will find a financial summary of all bookings in the group.

Main reservation designation

You can mark the room where the person responsible for the group is.

Local tax

When you add a reservation, the local tax will also be automatically calculated (if applicable in your location).

Summary on the schedule

When you hover over any of the reservations in the group, you will see a summary of the most important information about the group without opening it.

Search engine

Quick search by multiple parameters.

Start

Last name

Search by name or part of it.

Registration number

Searching by vehicle registration number will help you quickly find the owner.

Phone Number

Search by phone number of the person making the reservation.

Reservation number

Search by NFHotel reservation number.

OTA booking number

Search by booking number from the OTA booking portal.

Opening a reservation

Once you have found your reservation, one click will open the reservation window.

Store

Selling additional products and services for booking.

Start

Adding purchases to your reservation

Possibility to sell additional products for reservation.

Division into categories

You can divide your store into groups and categories. These can also be points of sale.

Mini GASTRO

The store can be used as a mini-restaurant. For more demanding customers, we offer integration with GoPOS, a comprehensive catering software solution.

Upselling via booking engine

Items from the store may be sold during the online booking process.

Reservation Assistant

Instant and error-free booking, followed by sending a confirmation.

Start

Book in less than 1 minute

Simplified booking via the assistant will allow you to make a reservation and confirm it in a flash.

Searching for available rooms

Just select the date and number of people and the assistant will display available rooms with prices to present to the client.

Price calculation

The prices will be calculated automatically, and the receptionist can focus on presenting and convincing the guest of the facility's offer.

Instant confirmation

By clicking book, NFHotel will ask you whether to send the confirmation by e-mail or text message - it is ready to be sent - just click SEND.

Multiple pricing plans

You can use any number of price offers: without meals, with meals, packages, last minute and others.

Automatic switching on of meals

If you book a stay with meals for a customer, it will be automatically included in the reservation and will be displayed in the kitchen reports.

Food

Automatic switching, ready-made reports.

Start

Automatic switching on

You can set the catering to be included automatically for new reservations, depending on the offer the customer has chosen.

Enable for OTA bookings

For reservations from booking portals, meals will be included automatically and will appear in reports to the kitchen.

Portions

You can set whether the system should distinguish portions for individual meals, e.g. breakfast - show everything as a whole, dinner - show divided into portions.

Portions depending on age

The system will show the portion size depending on age, e.g. a child 0-2 will get no portion, a child 3-12 will get half a portion, a person 13 and older will get a full portion.

Exclusion of arrival/departure

The system will exclude breakfast on the day of arrival, dinner on the day of departure, and other meals from the report according to settings.

Number of dishes

You can display a selection of, for example, various lunch dishes in PDF reports, the staff will ask the customer about them and save the appropriate selection on the printout.

Report for the day

With one click, you can generate a report for the kitchen, detailing how many meals are being served in each room. A summary is provided at the bottom, allowing you to view additional information on the report.

Time range report

Select a time frame, and NFHotel will show you how many and which meals are available on a given day. At the bottom, you'll find a summary – especially helpful when planning your purchases.

PDF printouts

Kitchen reports are generated in print-ready PDF format.

Quick view on the calendar

Just hover over a date in the booking calendar and you will see a summary of the meals for that day.

Comments

Comments you tag with "food" in the reservation window will appear in the food reports. You can add notes there for the kitchen staff to see.

Cleaning

Automatic inclusion of cleaning services in your booking.

Start

After leaving

On the day of departure, a post-departure cleaning service will be initiated. Staff can see in the app whether a guest has left the property.

During your stay

You can schedule services during your stay, such as daily check-ups, towel changes every 3 days, weekly deep cleaning, and more.

Before arrival

The schedule will remind you that, for example, the room has been vacant for more than 3 days and that it needs to be dusted before arrival.

Time to execute

Each service can have a specific time period. The time can be displayed on the cleaning printout, along with a subtotal – you can see at a glance how many people you need on a given day.

Room Status

The room list shows you whether the room is clean or dirty, and whether or not there was a service scheduled for today.

Summary on the calendar

By hovering over individual days in the calendar, you will see how many cleaning services are scheduled to be performed.

Mobile application

The cleaning staff can use a mobile application where they will see all the information you provide access to.

Info for staff

You can display selected information about your reservation to the staff: upcoming arrival, customer details, phone number and much more.

Live work

As soon as the staff indicates on your smartphone that the room is ready, the room status will change to 'clean' on your NFHotel screen.

PDF report

With one click you can generate a print-ready report for your staff.

Comments

Comments that you tag with "housekeeping" in the booking window will be displayed on the housekeeping PDF reports and in the housekeeping app in the room details.

Task manager

Tasks, reminders, delegation

Start

Delegating tasks

You can assign tasks to one or more people.

Faults in the rooms

Write down any room faults as tasks to be done, then delegate them for completion.

Reminders

Tasks can serve as reminders to bring a baby cot or extra bed into the room.

Client's birthday or name day

You will not forget about the commissioned table preparation for a client's birthday/name day.

Task templates

You can create templates for repetitive tasks and reduce the time it takes to add them again.

Paid tasks

Create tasks payable by system users. This allows you to add, for example, a cost for the apartment owner, which will be deducted from the amount to be paid and shown in the settlement.

Statuses

Mark completed tasks to see what remains to be done.

Teams

You can assign people to teams so that each person can only see tasks from his or her team.

Projects

Projects will help you organize tasks and templates.

Communicator

Internal communication within the facility.

Start

Communication

The messenger is for on-site work only. It will replace notes left for the next shift – a message will appear after logging in.

Opening a reservation

Just paste the reservation number into the chat window - the other person will click it and open the reservation.

Logged-in visibility

The user list shows whether a given person is currently logged in to the system.

Notifications via email, text message

Ready to ship, including all necessary booking information.

Start

To customers

Send pre-made notifications to customers, containing all important booking information.

To the object

NFHotel will send automatic notifications to the property: new reservation, modification, cancellation.

Template creator

You'll find an easy-to-use, responsive message creator. It works via drag-and-drop.

Editing before shipping

Before sending the message to the customer, you can edit its content. However, we'll configure the template for you so you don't have to make any changes.

Arrival counter

Think how happy your client will be when they see the clock counting down to their arrival - with every second the vacation gets closer.

Directions map

All your customer has to do is click on the map in the message using their smartphone and they will be guided to the facility.

Detailed data

Notifications contain all important booking information. You can control their display as desired.

Multiple locations

NFHotel supports multiple locations (e.g., apartments). Notifications are personalized and will display data based on location.

Languages

We provide software configured to serve international guests. You can easily send notifications in the customer's language.

For invoices

Issue and send invoices directly from NFHotel immediately after they are issued, or at any time.

Online payment

An online payment button included in the message will allow your customer to conveniently make a payment.

Signature

The message has a footer that can include the receptionist's name and photo. If you prefer, it can also include the property's name.

Shipping history

At any time, you can see when and who sent a particular notification.

Attachments

You can attach PDF documents to emails: regulations, residence cards, and more. You can set individual PDFs to be attached to specific emails.

Automation

Automatically sent notifications will save you from manual sending. Reservation confirmations and online payments will be sent automatically.

Voucher

In notifications, you can generate stay vouchers, which will be sent as a PDF attachment.

Responsiveness

The messages are fully responsive - they will adapt to any device.

Reports

Reporting facility activity and user behavior.

Start

Kitchen Summary

Select a time frame, and NFHotel will show you how many and which meals are available on a given day. At the bottom, you'll find a summary – especially helpful when planning your purchases.

Kitchen for the day

Arrivals / departures

List of arrivals/departures for a given day containing basic booking details.

Reservations within a range of dates

List of reservations made in the selected date range, along with basic reservation details.

Expired deposit

A list of reservations for which the deposit payment deadline has passed. This list allows for quick contact with the client and opening the reservation window from within the list.

Cleaning

List of rooms along with the services that need to be performed in them and the time required for completion.

Analyses

Reporting facility activity and user behavior.

Start

Arrivals / departures

Current information on the number of arrivals/departures, amounts paid and remaining to be paid.

Current occupancy

Number of occupied rooms and their percentage occupancy. Number of people in the facility by age group, along with the percentage.

Nationalities

Number of guests from individual countries with percentage value.

Reservations from today

Number of reservations made today, person-nights, average value per person-night, and total value of reservations.

Receptionist reservations

Monitor the effectiveness of individual receptionists, the number and value of their reservations, the number of room nights, and guest nights.

ARR, ADR, RevPAR parameters

The ARR, ADR and RevPAR parameters will help you check the profitability of the facility.

Medium

Researching the average length of stay and average advance booking time will help in developing stay packages and prices.

Occupancy according to standards

Check occupancy rates by room standard, their percentage occupancy, and occupancy increases in relation to the selected date.

Occupancy per person

Report on the number of people staying at the facility on specific days. Visualized on a chart.

Store

Quantity and quota of product sales from your store. You can analyze them collectively or in detail.

Payment methods

A quick glance reveals the payment methods your guests use. NFHotel will display both the amount and the percentage.

Sources of income

What percentage and value are stays themselves and what are purchases from the store you will see in the revenue sources report.

Reservation revenue

Advanced revenue report broken down by month, which you can filter by: standard, room, booking source, arrival or departure, and several other parameters.

Time of booking

Here you'll see the days and times your customers are most likely to book. Plan more effective marketing campaigns.

KT-1

A report to the statistical office is generated with a single click. It can be printed or downloaded as a PDF.

Integration with Travelhost

You can prepare a monthly report of local and resort fees, which you can import into the Travelhost application.

Export to Excel

If you have your own ideas for additional reports, you like Excel - you can export reservations and all their parameters.

Cash report

Opening and ending of shift, cash deposit/withdrawal, ready-to-print cash report for each shift.

Locks

Integration with hotel locking systems.

Start

Smartlock

Integration with locks from a Polish supplier of code locks. Codes are sent to reservations created in NFHotel, and code validity automatically adjusts to the length of stay.

TTLock

Integration with the code lock system. Codes are sent to reservations created in NFHotel, and code validity automatically adjusts to the length of stay.

Card locks

Support for Tayama locks. Card coding for reservations and master card coding. No additional software required.

IP locks

Integration with Basesystem IP locks. Card validity period can be changed in bulk, without the need to present the card to the reader.

Be-Tech locks

Encoding guest cards to Be-Tech locks directly from the booking window.

Fiscalization

Connection with fiscal printers from leading manufacturers.

Start

Posnet

Integration with Posnet fiscal printers.

Novitus

Integration with Novitus fiscal printers.

Elzab

Integration with Elzab fiscal printers.

Online printers

Our integration is ready to work with online fiscal printers.

Tax Identification Number on the receipt

Before printing the receipt, the system asks if you want to add the Tax Identification Number (NIP) to the receipt. The NIP is verified and displays company data from the Central Statistical Office.

Remote printing

All you need is for the computer to which the fiscal printer is connected to be turned on - you can print receipts from your smartphone, wherever you are.

Gastro GoPOS integration

Connection to a cloud application for comprehensive catering services.

Start

Room bill

Connecting to GoPOS allows you to transfer your bill from the food section to your room. The charge is then visible in NFHotel and can be paid in the booking window.

Cloud management

We chose GoPOS as our integration partner because it allows you to manage it in the cloud. This ensures the highest quality and reliability of the connection.

Mobility

You can use GoPOS with your smartphone. This is another factor that led us to choose this integration.

Apartments manager

Apartment management service with owner access.

Start

Owner access

You can grant each apartment owner access to NFHotel. They will only be able to see their own apartments and limited information.

Reckoning

You'll save a lot of time with ready-made billing statements for owners. You can send PDF billing statements to the owner's email address directly from NFHotel.

Apartment costs

Add paid tasks that will turn into owner costs - they will automatically be deducted from the amount to be paid to the owner in the settlement.

Tally

The ready-made list will display all premises along with the number of reservations, their value, and the amount of commission for the owner and manager.

Flexible configuration

The configurator's capabilities will accommodate various billing models between the owner and manager. You can use different models within a single NFHotel.

Many hotels id

Connecting any number of objects from multiple locations (multiple OTA accounts) within one PMS account.

Location features

You can add additional features to distinguish your locations, such as Wi-Fi password, distance from the sea, and more. These features can then be displayed in email, text message, and print confirmations.

Apartment preparation costs

You can add cleaning or apartment preparation costs. These will be displayed in the booking engine, email, and on forms.

Invoices

Issue invoices, send by e-mail, generate JPK.

Start

Types of invoices

You can issue: proforma invoices, VAT invoices, advance payments, final invoices, duplicates, and corrections.

Export to JPK

You can export invoices from a selected period to a JPK file, allowing you to import them into any accounting program.

Invoice records

In the invoice register, you can select the displayed columns, filter it, export it to Excel or CSV, and print it from a PDF.

Delivery by e-mail

You can send invoices via email directly from NFHotel. You can do this using a ready-to-send email template.

Separate series

You can have one series for each invoice type, or a separate series for each type.

Migration from other systems

Are you migrating from another accounting system where you've already issued advance invoices? No problem - a migration is possible, allowing you to issue final invoices to them in NFHotel.

Downloading data from the Central Statistical Office

You can verify and download customer company data directly from the Central Statistical Office. Simply enter your Tax Identification Number (NIP) and NFHotel will do the rest for you.

Sales document

You can configure any sales document. It will have a separate numbering system and a name of your choice.